Chairman W. Logan Myers convened the February 16, 2011 meeting of the Board of Supervisors at 7:00 p.m. Present were Supervisors W. Logan Myers, C. David Kramer, Anthony Chivinski and Herbert Flosdorf. In attendance were Township Manager Daniel Zimmerman, Roadmaster Dean Saylor, Code and Zoning Officer Thomas Zorbaugh, Interim Police Chief Edward Tobin, Township Engineer Charles Hess, Nelson Peters, Gerald Pfautz, and Justin Gorlaski. Gary P. Klinger from the Lititz Record Express represented the press.

APPROVAL OF MINUTES: On a motion by Kramer, seconded by Chivinski, the Board unanimously approved the minutes of the January 3, and January 19, 2011 meetings as submitted.

TREASURER'S REPORT: The Board reviewed the Treasurer's Report. On a motion by Flosdorf, seconded by Kramer, the Board voted unanimously to approve the Treasurer's Report as submitted.

PAYMENT OF BILLS: The Board reviewed the list of bills submitted for payment. On a motion by Chivinski, seconded by Flosdorf, the Board unanimously approved the payment of bills from the General Fund in the amount of $262,618.45.

TOWNSHIP MANAGER'S REPORT: The Township Manager provided a status report on the feasibility of a local Economic Development Corporation (EDC). He explained that the Board should choose a member to serve as an EDC exploratory committee member. Chivinski stated that he will serve as a member of the committee.

The Township Manager provided a status report on the IBEW Contract Negotiations. He explained that the IBEW is agreeable to the contract as drafted. On a motion by Flosdorf, seconded by Chivinski, the Board voted unanimously to accept the 3-year contract between IBEW Local 743 and Warwick Township.

The Township Manager provided a status report on a stormwater agreement addendum. He explained that an issue has arisen that will require an addendum to an existing stormwater agreement. He stated that the property owner constructed a parking facility over a stormwater easement. He noted that the easement only impacts the property owner. He provided a copy of the revised stormwater management agreement addendum for the Board’s review and information. He explained that the property owner would be responsible for any repairs resulting from the parking facility. He added that the property owner is paying the fee to record the document. On a motion by Flosdorf, seconded by Chivinski the Board voted unanimously to accept the Eng Stormwater Management Agreement as drafted.

TAX COLLECTOR'S REPORT: The Board reviewed the January, 2011 Tax Collector's report. On a motion by Kramer, seconded by Chivinski, the Board unanimously approved the Tax Collector's January, 2011 report.

PUBLIC WORKS DEPARTMENT REPORT: The Roadmaster presented a report that outlines the activities of the Public Works Department during January, 2011. The Board unanimously approved the Public Works Department Report.

POLICE DEPARTMENT REPORT: Interim Police Chief Tobin presented a report that outlines the activities of the Police Department during January, 2011. The Board unanimously approved the Police Department Report.

ZONING OFFICER'S REPORT: The Code and Zoning Officer presented a report that outlines the Zoning/Building permits issued in January, 2011. He outlined the cases heard at the Zoning Hearing Board's January 12, 2011 meeting.

The Zoning Officer explained that the fees charged for residential inspections by third-parties vary by agency. He stated that he discussed the issue with the Township Solicitor to inquire whether the Township could send out an RFP to third party inspection agencies, asking for their residential plan review and inspection fees, then contracting with a firm.

The Zoning Officer added that this would allow the Township to schedule the inspections, and establish a set rate for inspections. Flosdorf stated that the Township could also provide a maximum fee that would be paid per inspection (i.e., $50.00) and advise firms of the proposal. This way, individuals could have an option for inspection firms. The Zoning Officer stated that he will further review the issue.

The Board unanimously approved the Zoning Officer's Report.

COMMUNICATIONS: The Board received a copy of the January, 2011 edition of the PSATS NewsBulletin publication.

The Board received a letter from a representative of the Rothsville Volunteer Fire Company indicating that they will no longer host a Halloween parade due to financial reasons, and the amount of preparation involved in the event.

CONSIDER SEWER MODULE FOR THE GARMAN/STONY LANE PROJECT: The Board reviewed the sewer module for the proposed 5-lot subdivision. On a motion by Flosdorf, seconded by Kramer, the Board voted unanimously to approve the Sewer Module for the Garman/Stony Lane project.

CONSIDER RESOLUTION 02-16-11-01 AUTHORIZING PARTICIPATION FOR COOPERATIVE BIDDING AND PURCHASE AGREEMENT FOR ROAD WORK: The Board reviewed the draft resolution. The Township Manager explained that Earl Township will administer the joint purchasing program. He added that Warwick Township will enter into its own agreement with the firm that is awarded the bid. He noted that this agreement and the resolution is for auditing purposes. On a motion by Chivinski, seconded by Flosdorf, the Board voted unanimously to enact Resolution 02-16-11-01 as drafted.

CONSIDER RESOLUTION 02-16-11-02 ACCEPTING THE REGIONAL POLICE STUDY AND ESTABLISHING AN EXPLORATORY COMMITTEE: The Board reviewed the draft resolution. The Township Manager explained that the process to draft the regional police study began in August, 2010. He stated that the study was conducted by Carl Segatti, and noted that Segatti has served as Chief of a regional police force (Northern York Regional Police Department, serving 10 municipalities). The Township Manager stated that the regional police study has been completed, and the second phase of the process would be to establish an exploratory committee to review the feasibility of creating a regional police force. He noted that Chief Segatti would continue during the second phase of the process. He stated that public meetings would be held after more detailed information has been compiled for each of the affected municipalities (Warwick, Penn and Clay Townships). On a motion by Kramer, seconded by Flosdorf, the Board voted unanimously to enact Resolution 02-16-11-02 as written.

The Township Manager explained that Edward Tobin is serving as interim Police Chief. He explained that Warwick Township did not advertise to hire a Police Chief, and waited until the study was completed to begin the search. He stated that the Township could begin advertising for a Police Chief to serve Warwick Township. He noted that the process to review Chief candidates for the regional police force would commence concurrently. The Board briefly discussed the Chief selection process. On a motion by Chivinski, seconded by Kramer, the Board voted unanimously to authorize the Township to commence a search for a Warwick Township police chief, and that the regional police exploratory committee may actively participate in this search with the expectation that the new chief could serve as the chief of police for the regional police department if it is formed.

DISCUSS RENEWAL OF CABLE FRANCHISE AGREEMENT: The Township Manager explained that the current Cable Franchise Agreement expires on December 31, 2011. He stated that the Agreement was established jointly with Ephrata Township and Ephrata Borough. He explained that the language within the Agreement requires written consent of any franchise transfer and renewal. He noted that the Agreement is applicable to cable lines within the Township’s right-of-way, and noted that the Agreement does not address wireless programming. Flosdorf stated that the Agreement currently indicates that any firm that wishes to provide cable services within the Township must serve all of the properties. He inquired whether the Agreement could be modified if a firm wants to install a WiFi tower that only serves a portion of the Township. Flosdorf recommended that the language also include a stipulation that the fees imposed upon customers within Warwick Township can not exceed applicable fees for other customers within their service area. The Township Manager stated that he will follow-up with the Board regarding the issues discussed this evening.

CONSIDER REQUEST BY RecCENTERS OF LANCASTER COUNTY TO HOST 2ND ANNUAL REC ALLIANCE BIKE RIDE ON 6/26/11: The Board reviewed the request. On a motion by Chivinski, seconded by Kramer, the Board voted unanimously to authorize the recCenters of Lancaster County to host the 2^nd annual Rec Alliance Bike Ride on Sunday, June 26, 2011 beginning at 6:00 a.m.

CONSIDER REQUEST BY LANCASTER FARMLAND TRUST TO HOST PEDAL TO PRESERVE ON 6/11/11: The Board reviewed the request. On a motion by Kramer, seconded by Chivinski, the Board voted unanimously to authorize Lancaster Farmland Trust to host the Pedal to Preserve bike ride on Saturday, June 11, 2011.

CONSIDER REQUEST BY PENN TOWNSHIP FOR FIRE POLICE ON 3/19/2011 AND 5/7/11: The Board reviewed the request. On a motion by Kramer, seconded by Flosdorf, the Board voted unanimously to authorize the Rothsville Fire Police to provide traffic control for the Penryn Fire Company Mud Sale on Saturday, March 19, 2011 from 7:00 a.m. to 5:00 p.m.; and to provide traffic control for the Penn Township/Pleasant View Community Day on Saturday, May 7, 2011 from 7:30 a.m. to 9:30 a.m.

CONSIDER APPOINTMENTS TO THE WARWICK RECREATION ADVISORY COMMITTEE - MARGARET EHRHART, JENNIFER HENRY AND DAVE RUNKLE: The Board reviewed the appointments. On a motion by Flosdorf, seconded by Kramer, the Board voted unanimously to appoint Margaret Ehrhart, Jennifer Henry and Dave Runkle to serve on Warwick Township’s Recreation Advisory Committee.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 8:14 p.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager