Chairman W. Logan Myers convened the December 1, 2010 meeting of the Board of Supervisors at 7:00 a.m. Present were Supervisors W. Logan Myers, Anthony Chivinski, C. David Kramer, Herbert Flosdorf, and Michael Vigunas. In attendance were Township Manager Daniel Zimmerman, Township Engineer Charles Hess, Todd Shoaf, and Mike Garman

COMMUNICATIONS: The Board received a letter from the PA Department of Environmental Protection indicating that they will be evaluating the possible redesignation of Cocalico Creek and other area waterways as part of its ongoing review of water quality standards.

CONSIDER THE SKETCH PLAN SUBMITTAL FOR GARMAN BUILDERS - STONEY LANE, PREPARED BY PIONEER MANAGEMENT, DATED 11/1/2010: Todd Shoaf, representing Pioneer Management, LLC, explained that the tract consists of 7.09 acres of Rural Estate zoned land located on the north side of Stony Lane. The applicant proposes to subdivide the tract into five single-family residential lots. Shoaf explained that the proposal would require two Special Exceptions to cross the floodplain for the driveway and for the driveway culvert. In addition, the proposal would require a Variance pertaining to the access drive, and permit expiration.

Shoaf stated that the plan has been modified from the previous Sketch Plan submittal to accommodate the results of the percs and probes that were done for the lots. The new configuration illustrates the location of a primary and secondary septic system contained on each of the lots.

Shoaf explained that based on the recommendation of the Warwick Township Planning Commission, the driveway access serving Lot 3 and Lot 4 will maintain a 16' width back to the point where they split from the access. The plan proposes shared driveways to serve the lots. The current plan illustrates that Lot 1 and Lot 2 would share a driveway, and Lot 3, Lot 4, and Lot 5 would share a driveway. Shoaf noted that although the Ordinance permits shared driveways, it only permits two lots to share a driveway. Since one driveway is proposed to serve three lots, it would be considered an access drive. He stated that the Applicant will be requesting a Waiver of the criteria to allow the access to be considered a driveway, although it serves three lots.

Shoaf explained that a floodplain study was performed as part of the plan. He noted that the study results indicate that the floodplain for the channel that bisects the property stays within the beds and banks of the channel. He explained that where the driveways cross the floodplain area, the floodplain is 15' wide and 12' wide. He explained that a culvert with 48" pipe would be used to convey water under these driveway areas. He noted that this would be sufficient to convey water from a 100-year storm event. He explained that they will apply for appropriate permits to construct the driveways and install the culvert. He added that a wetland study was also performed as part of the plan and the results of the study indicate that there are no wetlands on the site. Shoaf explained that a Variance would be needed to increase the floodplain elevation for the driveways; however, only a minimal amount of fill would be needed and the affects would not expand beyond the limits of the tract.

Shoaf addressed the Township Engineer’s comment letter dated November 17, 2010. He stated that he has no objections to the items listed in the letter and added that some of the items have been addressed. The Township Manager explained that a maintenance agreement would be recorded for the shared driveways. He noted that the culvert design is fairly simple since the property owners would be required to maintain these structures as well. Shoaf noted that stormwater would be addressed by onsite stormwater management.

The Board members provided a favorable review of the Sketch Plan as illustrated.

CONSIDER THE TIME EXTENSION TO RECORD A SUBDIVISION PLAN FOR THE WILLIER TRACT: The Board reviewed the request. On a motion by Flosdorf, seconded by Kramer, the Board voted unanimously to grant an extension of time until December 15, 2011 to meet all of the conditions of approval and record the plans for the Willier Tract subdivision plan.

REVIEW REVISIONS TO THE PROPOSED 2011 FISCAL BUDGET: The Township Manager stated that the revisions were based on the Board’s decision to maintain the current millage rate. He explained that the General Fund budget was reduced by $174,000.00 overall. He summarized the budget revisions for the benefit of those present. He noted that the overall budget for 2011 is approximately $5,000.00 less than the budget for 2010. He noted that the Board will formally act on the budget at their regularly scheduled meeting on December 15, 2010.

CONSIDER FINAL DRAFT OF THE 2011 MUNICIPAL CALENDAR: The Board reviewed the draft calendar. On a motion by Kramer, seconded by Chivinski, the Board voted unanimously to adopt the 2011 municipal calendar as drafted.

TOWNSHIP MANAGER'S REPORT: The Township Manager provided an update on the police feasibility study. He explained that the subcommittee will meet on December 6, 2010 to review the draft study.

The Township Manager provided an update on the regional rails-to-trails study. He explained that Akron Borough is proceeding with their grant award to construct a portion of their regional trail. He noted that Ephrata Township and Ephrata Borough are also in the process of completing their portion of the regional rails-to-trails.

The Township Manager provided an update on the Joint Strategic Comprehensive Plan. He explained that the Regional Economic Committee will be discussing the potential of establishing a local Economic Development Corporation (EDC) for the Lititz/Warwick area. He noted that this corporation could be a subsidiary of the Lancaster County Economic Development Corporation. Flosdorf inquired what is the benefit of creating a local EDC rather than working with the County EDC. The Township Manager explained that the pros and cons of creating a local EDC is something that would be discussed.

The Township Manger provided an update on the Alternate Energy Committee. He noted that the subcommittee met on November 11, 2010.

The Township Manager provided an update on contract negotiations. He explained that the 1^st meeting to discuss the negotiations is scheduled for December 7, 2010.

The Township Manager provided an update on the need for an Emergency Management Coordinator volunteer (EMC). He noted that a viable candidate has expressed an interest in serving as EMC.

EXECUTIVE SESSION: The Chairman announced that the Board will recess to an Executive Session to discuss personnel issues.

ADJOURNMENT: Upon reconvening the meeting, and with no further business to come before the Board, the meeting was adjourned at 9:11 a.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager