Chairman W. Logan Myers convened the August 18, 2010 meeting of the Board of Supervisors at 7:00 p.m. Present were Supervisors W. Logan Myers, Michael Vigunas, and C. David Kramer. Anthony Chivinski and Herbert Flosdorf were absent. In attendance were Township Manager Daniel Zimmerman, Code and Zoning Officer Thomas Zorbaugh, and Lieutenant Edward Tobin.

APPROVAL OF MINUTES: On a motion by Kramer, seconded by Vigunas, the Board unanimously approved the minutes of the July 21, 2010 Board meeting as submitted.

TREASURER'S REPORT: The Board reviewed the Treasurer's Report. On a motion by Vigunas, seconded by Kramer, the Board unanimously approved the Treasurer's Report as submitted.

PAYMENT OF BILLS: The Board reviewed the list of bills submitted for payment. On a motion by Vigunas, seconded by Kramer, the Board unanimously approved the payment of bills from the General Fund.

TOWNSHIP MANAGER'S REPORT: The Township Manager provided a status report on the Police Feasibility Study. He explained that Carl Segatti is gathering information from the four municipalities involved in the process. He explained that a preliminary meeting is scheduled to begin in September to discuss the information.

The Township Manager provided a status report on the Code and Zoning Officer's shared duties at West Earl Township. He explained that the Zoning Officer provided a summary of his activities at West Earl Township during July, 2010 and noted that Warwick Township is reimbursed for his time.

The Township Manager provided a status report on the Snavely Mill Road project. He explained that the Township received a request from a resident of Elizabeth Township to consider a restriction against engine retarders. He noted that Elizabeth Township does not have a police department and relies on the State Police for their jurisdiction. He added that Warwick Township owns a portion of the roadway, and PennDOT can be requested to consider the restriction. He explained that Township staff contacted a representative of Snavely's Mill to advise them of the issue.

The Township Manager provided a status report on the intersection project at West Millport Road and Woodcrest Avenue. He explained that a change order was requested to overlay a section of West Millport Road where only base coat was applied after grading that occurred prior to the intersection improvement project. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to approve Change Order 1 as requested from York Excavating. The Township Manager noted that the completion date is anticipated for September 10, 2010.

The Township Manager provided a status report on a PA Smart Transportation Initiative. He explained that Sue Barry, Lititz Borough Manager, suggested the possibility of applying for a grant to extend Spruce Avenue. The Township Manager explained that this would address one of the roadway issues for the Cicala tract. He stated that the grant could possibly provide 100% funding for the Spruce Avenue extension project. The Township Manager stated that the grant application would be supported by a $100,000.00 contribution for the project from Weis Markets; in addition, Cicala would donate the necessary right-of-way, which has value that could be considered as a match for the grant as well. The Township Manager suggested that the roadway extension project proceed with construction of a 28' cartway with no curbs or sidewalk, similar to the first construction phase for Highlands Drive. He explained that the roadway could then be open for traffic, and the remainder of the construction of curbs, sidewalks and utilities would be completed by the developer.

The Township Manager stated that the initial construction project would be a municipal project, and if the grant is not awarded to the Township and Borough, the project would not proceed. He estimated that this portion of the extension project would cost $350,000. He explained that the grant application is due by mid-September. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to authorize Township staff to submit a grant for the Community Transportation Initiative Program for the extension of Spruce Avenue/Highlands Drive.

TAX COLLECTOR'S REPORT: The Board reviewed the July, 2010 Tax Collector's report. On a motion by Kramer, seconded by Vigunas, the Board unanimously approved the Tax Collector's July, 2010 report.

PUBLIC WORKS DEPARTMENT REPORT: The Roadmaster provided a report that outlines the activities of the Public Works Department during July, 2010. The Board unanimously approved the Public Works Department Report.

POLICE DEPARTMENT REPORT: Lieutenant Tobin presented a report that outlines the activities of the Police Department during July, 2010. The Board unanimously approved the Police Department Report.

ZONING OFFICER'S REPORT: The Zoning Officer presented a report that outlines the Zoning/Building permits issued in July, 2010. He outlined the cases heard at the Zoning Hearing Board's July 14, 2010 meeting.

The Zoning Officer explained that a property that was foreclosed by the bank has high weeds. To date, they have not mowed the lawn for the property, and he requested authorization to begin the process to allow the Township to cut the weeds. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to authorize the Zoning Officer to proceed with the process to cut the weeds at the affected property.

The Zoning Officer explained that he will be out of the office for back surgery beginning in mid-September. He explained that he will be out for approximately six weeks and Township staff will assist with zoning issues during this period.

The Board unanimously approved the Zoning Officer's Report.

WESA REPORT: The Township Manager explained that Tony Robalik is acting as interim Administrator for WESA since Geoff Miller's resignation. He stated that Robalik is working on two grant applications for the organization. He explained that one grant is from John Bear and would benefit each of the ambulance and fire companies. The other grant was suggested by Scott Ryno, the previous WESA Administrator, and would assist with recruitment.

COMMUNICATIONS: The Board received a letter from Senator Brubaker congratulating the Township on its $68,217.00 Recycling Performance Grant.

The Board received a letter from the Township Solicitor regarding Act 46.

The Board received a report from the Lancaster County District Attorney that outlines the activities of the drug task force during the second quarter of 2010.

The Board received a copy of the July, 2010 edition of the PSATS NewsBulletin publication.

The Board received a copy of an e-mail message regarding the status of the noise ordinance.

CONSIDER THE TIME EXTENSION REQUEST FOR THE LANCASTER EVANGELICAL FREE CHURCH FINAL LAND DEVELOPMENT PLAN: The Board reviewed the request. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to grant a one-year extension of time for the Lancaster Evangelical Free Church Final Land Development Plan.

CONSIDER THE TIME EXTENSION REQUEST FOR THE BRYAN AND CYNTHIA MARTIN FINAL LAND DEVELOPMENT PLAN: The Board reviewed the request. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to grant a one-year extension of time for the Bryan and Cynthia Martin Land Development Plan.

CONSIDER THE REQUEST FOR WAIVER OF WELL ISOLATION FOR 815 DISSTON VIEW DRIVE: The Township Manager explained that the Township has previously approved similar requests. He stated that the issue involves smaller lots that do not have sufficient area for septic replacement systems. The affected property contains less than one acre.

The Township Manager explained that the property owner has agreed to accept any liability associated with locating the proposed absorption area 30' from their well, rather than the required 100' minimum separation distance. The current cesspool, which is malfunctioning, is only 20' from the well. Due to the size of the lot, the property owner is unable to provide the required 100' separate distance. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to grant a Waiver of the well isolation distance as requested.

DISCUSS COMPUTER PROPOSAL: The Township Manager explained that the Township would have budgeted to replace its server in 2011. He stated that due to proposed software upgrades, the server required replacement this year. The cost to replace the server is being shared between the Township and WTMA. He explained that WTMA has offered to cover the cost of the server since it was not budgeted this year, with reimbursement to WTMA occurring in January, 2011. He noted that the expenditure could be taken from the Capital Reserve, if the Board would rather pay the cost in 2010. He explained that a member of the WTMA Board has assisted staff in the purchase, since he is an IT Technician. He noted that the Township's computers are on a 5-year replacement schedule. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to authorize the payment for the server from Custom Computer to occur after January 1, 2011.

REVIEW BIDS SUBMITTED FOR THE PURCHASE OF A 2003 CROWN VICTORIA: The Board reviewed the bid submitted for the purchase of a 2003 Crown Victoria. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to sell the 2003 Crown Victoria for $656.00 to Grace Quality Used Cars, Inc.

EXECUTIVE SESSION: The Chairman announced that the Board will recess to an executive session to discuss personnel issues.

ADJOURNMENT: Upon reconvening the meeting, and with no further business to come before the Board, the meeting was adjourned at 8:23 p.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager