Chairman W. Logan Myers convened the June 2, 2010 meeting of the Board of Supervisors at 7:00 a.m. Present were Supervisors W. Logan Myers, Michael Vigunas, Anthony Chivinski, and C. David Kramer. Herbert Flosdorf was absent. In attendance were Township Manager Daniel Zimmerman, Tom Matteson, and Mark Deimler

CONSIDER CONDITIONAL USE DECISION FOR THE TWINBROOK MHC, LLC APPLICATION: The Board reviewed the draft decision. The Township Manager noted that the public hearing on the proposal was held at the Board's May 19, 2010 meeting. On a motion by Vigunas, seconded by Chivinski, the Board voted unanimously to approve the Conditional Use decision as written. The decision grants a Conditional Use to permit the conversion of an existing residential unit into two commercial offices, allowing only two employees to work at the site, and upon four total parking spaces (including one handicap parking space).

CONSIDER THE PEIFER BROTHERS FINAL LAND DEVELOPMENT PLAN/LOT ADD-ON PLAN, PREPARED BY STRAUSSER SURVEYING, DATED 12/29/2008: Mark Deimler, representing Strausser Surveying, provided a background on the project for the benefit of the Board. Peifer Brothers owns a triangular-shape piece of land along Skyview Lane, and an adjoining mobile home park (Cocalico Manor) that fronts along East Newport Road (SR 772). The mobile home park owner would like to construct a manufactured home on the triangular tract for his son, who will manage the mobile home community. The plan proposes an approximate 21,645.13 square foot lot add-on from the mobile home property to the triangular tract to accommodate the proposal. Deimler addressed the Township Engineer's May 26, 2010 comment letter. At their meeting on October 8, 2008, the Zoning Hearing Board granted variances for the project to allow the front yard setback to be reduced to 30' and the Agricultural setback to be reduced to 54.51' (due the road being a natural buffer between the properties). He stated that issues relating to an on-lot septic system have been addressed by the Applicant. He added that a small flow treatment facility has been approved by DEP to treat the sewage before releasing it to the stream that flows through the property. He detailed the sewage treatment process for the benefit of the Board. Deimler explained that stormwater is being addressed with infiltration trenches.

The Applicant is requesting a Waiver of Section 270-12.I(1), pertaining to stormwater management facility separation distance. A minimum 30' separation distance from the stormwater management facility to the building foundation is required. At the closest location, the infiltration trench is approximately 16' from the foundation with an elevation distance of 10' from the top of stone at elevation 481, and the basement elevation at 491. The Warwick Township Planning Commission recommends approval of the Waiver contingent upon the Township Engineer's comments being addressed.

The Applicant is requesting a Waiver of Section 270-15 pertaining to Riparian Buffer easements. The consultant is requesting a Waiver for the portions of the Riparian Buffer Easement where 35' could not be obtained due to the stormwater facilities, and the sewer disposal facilities were placed in easements at the largest distance available. Deimler explained that the Riparian Buffer easement in these areas is approximately 25'. The Warwick Township Planning Commission recommends approval of the Waiver contingent upon the Township Engineer's comments being addressed.

The Applicant is requesting a Waiver of Section 285.27.J(3) pertaining to roadway improvements. The Applicant has offered a fee-in-lieu of constructing the requirement improvements to the Township. The Applicant has based their fee on the minimum required lot width of 105' and not the actual frontage of approximately 311'. The Warwick Township Planning Commission recommends approval of the Waiver contingent upon the Township Engineer's comments being addressed.

On a motion by Chivinski, seconded by Vigunas, the Board voted unanimously to grant approval of a Waiver of Section 270-12.I(1), a Waiver of Section 270-15, and a Waiver of Section 285.27.J(3) contingent upon the Township Engineer's comments being addressed.

On a motion by Vigunas, seconded by Chivinski the Board voted unanimously to approved the Peifer Brothers Final Land Development and Lot Add-on Plan contingent upon execution of the dedication certificate, upon providing the appropriate Letter-of-Credit amounts to the Township, upon an escrow amount being submitted, upon recording of the Stormwater Management Agreement, upon providing a copy of the G-4 permit to the Township, upon recording the deed for the right-of-way, and upon the applicant scheduling a pre-construction meeting with Township staff.

CONSIDER THE BRYAN & CYNTHIA MARTIN LAND DEVELOPMENT PLAN, PREPARED BY DIEHM & SONS, DATED 2/27/2008: Tom Matteson, representing Diehm & Sons, explained that the approximate 3 acre site is located along East Newport Road. He stated that the Martins currently live in an existing dwelling on the property. He noted that Bryan Martin operates a demolition business from a barn on property. The property owners wish to allow the potential for a second dwelling to be constructed at the back of the property. He noted that the property is currently for sale, and the property owners intend to move out-of-state. The property is zoned Rural Estate and adjoins Agricultural zoned land at the northwest corner to the rear of their property. Matteson added that the property owners received a Variance to reduce the required 100' setback to 50' at this location. He noted that the existing driveway will be extended to the rear to serve the new home. Matteson explained that the property would continue to be served by an onsite well and onsite septic system. He added that a study was completed that determined that the existing well on the property could serve both dwellings if needed. Matteson stated that the property currently exceeds the maximum lot coverage, and Bryan Martin will remove a portion of an existing gravel area on the property that he does not use to meet the lot coverage requirement. Matteson explained that there are no plans to subdivide the property at this time. He noted that the plan would not be recorded until a buyer indicates whether or not they intend to build a second dwelling on the property.

The Applicant is requesting a Waiver of Section 285-7.C pertaining to Preliminary Plan application. The Applicant's consultant has requested a Waiver of Preliminary Plan Application. The Warwick Township Planning Commission recommends approval of the Waiver contingent upon the Township Engineer's comments being addressed.

The Applicant is requesting a Waiver of Section 285.27-J(3) pertaining to improvement to existing streets. The Warwick Township Planning Commission recommended approval of the Waiver contingent upon the applicant providing a fee in-lieu-of actually construction the required improvements. The applicant has submitted a cost estimate of $2,115.30 (including a 10% contingency), based on the minim required lot frontage of 150'. The Township Engineer commented that the fee amount appears reasonable.

On a motion by Vigunas, seconded by Chivinski, the Board voted unanimously to grant approval of a Waiver of Section 285-7.C and a Waiver of Section 285-27-J(3), contingent upon the Township Engineer's comments being addressed.

On a motion by Chivinski, seconded by Vigunas, the Board voted unanimously to approve the Bryan and Cynthia Martin Final Land Development Plan contingent up execution of the dedication certificate, upon providing appropriate Letter-of-Credit amounts to the Township, upon an Escrow amount being submitted to the Township, upon recording of the Stormwater Management Agreement, upon recording the deed for the right-of-way, and upon the applicant scheduling a pre-construction meeting with Township staff.

CONSIDER THE LANCASTER EVANGELICAL FREE CHURCH FINAL LAND DEVELOPMENT PLAN, PREPARED BY DIEHM & SONS, DATED 2/5/2010: Tom Matteson, representing Diehm & Sons, outlined the location of the property for the benefit of the Board. He explained that the property received approval last year to extend an additional driveway to serve the property. He explained that the property is currently comprised of two tracts, and this plan would combine the tracts into one property. The plan also proposes a building expansion, and modification of the parking area to provide additional parking.

Matteson explained that the plan illustrates the proposed right-of-way for the future extension of Sixth Street. He stated that the building expansion is proposed to modernize the church facility. The existing modular buildings on the property would be removed as part of the proposal, and the existing building and proposed expansion would accommodate the uses within the modular buildings, which include offices and Sunday school classrooms. The building would include a chapel for small events, and modifications would be provided to the sanctuary. The existing stormwater basin on the property would be modified slightly to accommodate the proposal, and several underground stormwater trenches would be created. Matteson explained that although the plan illustrates a future 50'x80' pole barn, it is not part of the current proposal. He noted that there is a shed on the adjacent Mill property that is also owned by the church, and they would eventually like to transfer supplies from the Mill property to this property. Matteson explained that the Planning Commission expressed concern over the close proximity of the proposed pole barn to adjoining properties; therefore the structure would be approximately 35' from the adjoining property line, rather than 20' as originally proposed. In addition, landscaping would be provided behind the structure to provide additional screening. Matteson outlined the proposed location of the future Sixth Street extension, and explained how the church would access the roadway. He outlined the Township Engineer's comment letter dated May 12, 2010. Matteson stated that although the tracts will be combined to one lot, a portion of the lot could be subdivided with residential units. He explained that the plan would include a note that any future division of the property would require submittal of a formal subdivision plan to the Township. He stated that the existing stormwater basin on the property would be modified by creating a forebay for water quality purposes. He noted that infiltration trenches would be provided within the parking area to address the additional stormwater runoff.

Matteson explained that there are 317 existing parking spaces on the site, and the plan proposes 160 additional parking spaces to replace a temporary parking area. He added that the sanctuary provides seating for approximately 650 individuals. He noted that the proposed building expansion would have two stories above-ground, and a one-story basement (3 stories total). He added that the proposal is not intended to increase the capacity of the existing sanctuary.

The Applicant is requesting a Waiver of Section 285-7.C pertaining to Preliminary Plan submittal. The Applicant's consultant is requesting a modification to process a preliminary/final plan in lieu of processing a preliminary plan and subsequently a final plan. The Warwick Township Planning Commission recommended approval of the Waiver.

The Applicant is requesting a Waiver of Section 285-27.J.(3) pertaining to improvements to existing streets. The applicant is requesting a Waiver of improvements to existing streets on both Pierson Road and Rothsville Road. The Ordinance requires that the cartways be widened to Township standards, curb and sidewalk be installed, and that the roadways be overlaid to the centerline. The Warwick Township Planning Commission recommended approval of the Waiver contingent upon the applicant executing the proposed Road Widening, Curb and Sidewalk Installation Deferment Agreement prior to the recording of the plan.

The Applicant is requesting a Waiver of Section 270.11.E pertaining to minimum storm pipe diameter. The Applicant's consultant is requesting a modification of the minimum storm pipe diameter of 15". It is proposed to utilize pipe diameters less than 15" for conveyance to the infiltration BMP facilities. The Warwick Township Planning Commission recommended approval of the Waiver.

On a motion by Vigunas, seconded by Chivinski, the Board voted unanimously to grant a Waiver of Section 285-7.C, Section 285-27.J.(3), and Section 270.11.E contingent upon the Township Engineer’s comments being addressed.

On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to approve the Lancaster Evangelical Free Church Final Land Development Plan contingent upon execution of the dedication certificate, upon providing appropriate Letter-of-Credit amounts to the Township, upon an Escrow amount being submitted, upon recording of the Stormwater Management Agreement, upon recording the deed for the right-of-way, upon scheduling a pre-construction meeting with Township staff, upon execution of a Land Development Agreement, and upon execution of the deferment agreement.

CONSIDER RELEASE OF LETTER OF CREDIT FOR THE STONY LANE SUBDIVISION: The Board reviewed the request. The Township Engineer commented that based on their recent observations of the site, it appears all of the required site and public improvements have been completed on each of the four lots. Therefore, they recommend the Township release the remaining Letter-of-Credit in the amount of $20,537.00. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to release the Letter-of-Credit for the Stony Lane subdivision in its entirety.

CONSIDER BIDS SUBMITTED FOR COOL ROOF RESTORATION PROJECT: The Board reviewed the bids for the cool roof restoration project. On a motion by Chivinski, seconded by Kramer, the Board voted unanimously to award the bid for the cool roof restoration project to Capital Coating, Inc. in the amount of $20,455.00 (lowest bid).

CONSIDER THE REQUEST FOR THE 33^RD ANNUAL PRETZEL TWIST RUN: The Board reviewed the request. On a motion by Vigunas, seconded by Chivinski, the Board voted unanimously to authorize the 33^rd annual Pretzel Twist Run on Saturday, September 18, 2010 beginning at 8:30 a.m.

CONSIDER THE LANCASTER BIKE CLUB COVERED BRIDGE METRIC CENTURY BIKE RIDE REQUEST: The Board reviewed the request. On a motion by Vigunas, seconded by Chivinski, the Board voted unanimously to authorize the annual Covered Bridge Metric Century bicycle ride on August 15, 2010 between 10:00 a.m. and 2:00 p.m.

TOWNSHIP MANAGER’S REPORT: The Township Manager provided an update on the use of fire police for special events. He explained that the WESA Administrator and WRRC Director are reviewing options to establish specific routes for use by the various organizations for their respective bike and run/walk events. In addition, donations for the use of fire police are also being evaluated.

The Township Manager provided an update on the zoning enforcement notice issued to the developer of Dogwood Valley. He explained that the Code and Zoning Officer and he met with the owners of the affected tract to discuss the issue. He noted that he also discussed the issue with the Homeowner’s Association.

The Township Manager provided an update on the potential to create a regional police force. He explained that the logistics are still being developed for further discussion.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 8:32 a.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager