Chairman W. Logan Myers convened the February 3, 2010 meeting of the Board of Supervisors at 7:00 a.m. Present were Supervisors W. Logan Myers, Michael Vigunas, and C. David Kramer. Herbert Flosdorf and Anthony Chivinski were absent. In attendance were Township Manager Daniel Zimmerman, Leif Rowles, Travis Rohrer, Wilbur Rohrer, Tim Rohrer, and Shawn Loose.

COMMUNICATIONS: The Board received a letter from the Lancaster County Planning Commission indicating that the PA Department of Environmental Protection has cut funding to Act 167 (Storm Water Management) which affects the County’s work on existing storm water management projects. At this time, all agreement are to be terminated on June 30, 2010; however, the State will continue to make payments to Counties through the Bureau of Watershed Management until this date.

The Board received a letter from Darrell Becker, Vice President of ARRO Consulting, Inc. thanking the Township for re-appointing the frm as Alternate Township Engineer for 2010.

CONSIDER THE REQUEST FOR A WAIVER OF LAND DEVELOPMENT PLAN SUBMITTED BY ROHRER'S QUARRY, PREPARED BY ARRO CONSULTING, DATED 11/23/09: Leif Rowles, representing ARRO Consulting, indicated the location of the site for the benefit of the Board. Rohrer's Quarry is located in Warwick and Penn Townships. The Applicant proposes to construct a 300,000 gallon water tank, a 200 g.p.m. intake booster pumping station, and water lines for restrooms, stone processing, rock crushing, and dust control as part of the activities at the Quarry. Rowles explained that the pump station and water tank are currently situated on a small parcel (1 acre). He added that this parcel will be combined with a larger property (33 acres) owned by the Quarry in order to meet setback requirements.

Rowles addressed the Township Engineer’s comment letter dated January 13, 2010.

The Applicant is requesting a land development plan Waiver (Sections 301.3 and 301.4 of the Subdivision and Land Development Ordinance). The existing lot coverage of all buildings on the site is 46,417 square feet. With the addition of the pumping station and water tank, the increase of building coverage due to the project is 1,652 square feet. There is no projected increase in the number of employees as the result of the water system improvements. No additional parking spaces are needed to accommodate the proposal. In addition, there are no proposed changes to stormwater management facilities due to the minor nature of the project. The Township Engineer commented that they have no objections to granting the Waiver of the Land Development Plan requirements contingent upon the Applicant addressing their comment letter dated January 13, 2010. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to grant a Waiver of Section 301.3 and Section 301.4 contingent upon the Township Engineer’s comment letter dated January 13, 2010 being addressed.

CONSIDER THE TIME EXTENSION FOR PEIFER BROTHERS LAND DEVELOPMENT AND LOT ADD-ON PLAN: The Board reviewed the request. On a motion by Kramer, seconded by Vigunas, the Board voted unanimously to grant a 180-day extension of time for the Peifer Brothers Land Development and Lot Add-on Plan.

CONSIDER RELEASE OF ROHRER FARMS, LLC LETTER OF CREDIT: The Board reviewed the request. The Township Engineer commented that based on their most recent observation of construction progress at the site, they recommend the Township release the remaining $5,737.00 Letter-of-Credit. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to release the remaining $5,737.00 Letter-of-Credit for Rohrer Farms.

CONSIDER RESOLUTION 02-03-10-01 ESTABLISHING FEES FOR THE ADMINISTRATION OF THE CONSTRUCTION CODE: The Township Manager explained that the Board previously reviewed the fee schedule and requested additional information. He explained that one of the purposes of the fee revision is to require large-scale projects to receive building plan approval prior to submitting their respective building permit applications.

The Township Manager explained that this avoids the Township acting as a third-party to send these plans out for the required plan review and approval. The Township provides a list of agencies that project coordinators could use for plan review. The Code and Zoning Officer explained that the Township issues three types of permits: Zoning Permits, Nonresidential & Multi-family Building Permits, and Residential Building Permits. He outlined the respective fee schedules for the benefit of the Board. On a motion by Kramer, seconded by Vigunas, the Board voted unanimously to adopt Resolution 02-03-10-01 as written.

REVIEW OF MILLPORT & WOODCREST AVENUE PROJECT: Shawn Loose, representing ELA Group, provided a tentative time line for the project. He added that the sequence of construction is only tentative, and is subject to change after the bid has been awarded. He noted that the contractor would provide a firmer schedule for duration and detours. He explained that the time line is also subject to change due to unforeseen circumstances such as the contractor hitting rock or other obstacles at the project area. He summarized the project for the benefit of the Board.

REVIEW OF BRIDGE INSPECTION REPORTS: The Township Manager explained that the Township has proceeded with the process to vacate Carpenter Road. He explained that Warwick Township owns 50% of the roadway, and the existing bridge. He added that the other portion of the roadway is owned by Clay Township and Ephrata Township. He noted that only three property owners would be affected by the vacating of the roadway. He explained that the Township met with one of the property owners regarding the project. He added that a bridge inspection report from two years ago does not indicate a failure of any of the beams associated with the bridge; however, the most recent inspection report indicates that the bridge should have a weight restriction, and three of the beams should be replaced. He stated that the weight restriction has been implemented. He explained that as part of the discussions with the affected property owner in Warwick Township, the Township would agree to remove the roadway and create a driveway to relocate the access to Clay Road to the top of the ridge in order to improve site visibility. He noted that the cost for this has been estimated at $12,000.00.

The Township Manager explained that the Township has several options regarding the bridge. He explained that the Township could retain ownership of the bridge. He noted that 1 property owner would use the bridge to access his fields by farm equipment. He stated that another option is that the Townships replace the bridge decking with the costs allocated at 50% for Warwick Township, and 25% each for the other two Townships. He noted that the cost could be $40-50,000 considering permit and other associated costs. He added that the Township has over 2 years to consider the options. He noted that the Township incurred $9,000 in repairs to the Heck Road Bridge before vacating the roadway.

CONSIDER REQUEST BY ROTARY CLUB OF LANCASTER TO HOST 6TH ANNUAL BIKE RIDE ON MAY 8, 2010: The Board reviewed the request. On a motion by Vigunas, seconded by Kramer, the Board voted unanimously to authorize the Rotary Club of Lancaster to host the 6^th Annual Bike Ride on May 8, 2010 from 7:00 a.m. to 3:00 p.m.

OTHER BUSINESS TO COME BEFORE THE BOARD: The Township Manager explained that the Warwick Emergency Services Alliance (WESA) discussed the Quick Response System (QRS) organization. The Township Manager noted that representatives of WESA recommended against recognizing QRS. He stated that if the Township does not officially recognize the organization, it would not provide Workers Compensation for the organization. He added that the business is certified by the State and could respond in an emergency situation. The Township Manager noted that the organization is served by a volunteer. The Board requested clarification of whether or not the organization/individual is required to be insured. The Board members indicated that they would not vote to officially recognize the organization at this time; however, they could consider the option in the future.

EXECUTIVE SESSION: The Chairman announced that the Board will recess to an Executive Session to discuss personnel issues.

ADJOURNMENT: Upon reconvening the meeting, and with no further business to come before the Board, the meeting was adjourned at 8:08 p.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager