Chairman Bruce Bucher convened the December 4, 2002 meeting of the Board of Supervisors at 7:00 p.m. Present were Supervisors Bruce Bucher, Michael Vigunas, W. Logan Myers, Roger Moyer and Joseph McSparran. In attendance were Township Manager Daniel Zimmerman, Township Engineer Chuck Hess and Steven Black. Laura Knowles of Lancaster Newspapers represented the press.

COMMUNICATIONS: The Board received an invitation to attend the dedication of the Yokefellow Timothy House on Saturday, December 7, 2002. The Board received an invitation from Lancaster County Planning Commission and the PA72 Corridor Needs Study team to attend an Open House on December 11, 2002. The purpose of the Open House will be to present the current status of the PA72 Corridor project and to gather public comments.

CONSIDER TRAJAN AND KAREN PUTNIK FINAL LAND DEVELOPMENT PLAN, PREPARED BY SAXINGER & BLACK, DATED 9/11/02: Steven Black, Saxinger & Black, Inc., was present to represent the plan. The Township Manager stated that as part of the review process, a note will be added to the plan to restrict loading and/or unloading of vehicles from Rothsville Road (772). The Township solicitor reviewed draft copies of Agreements and provided recommendations that should be incorporated into the final Agreements. On a motion by Myers, seconded by McSparran, the Board unanimously recommended conditional approval of the Trajan and Karen Putnik Final Land Development Plan contingent upon the Township Staff recommendations dated December 2, 2002 and the Township Solicitor’s recommendations dated December 4, 2002 being addressed.

CONSIDER THE REQUEST BY CURVIN L. HOOVER FOR RELEASE OF LETTER OF CREDIT: The Board reviewed the request. The Township Engineer commented that based on their recent observations, all required site improvements have been completed as of this date. Therefore, they recommend the Township release the remaining Letter of Credit account in the amount of $1,547.00. On a motion by Moyer, seconded by McSparran, the Board voted unanimously to release the remaining Letter-of-Credit account in the amount of $1,547.00.

CONSIDER THE REQUEST BY LITITZ AREA MENNONITE SCHOOL FOR RELEASE OF LETTER OF CREDIT: The Board reviewed the request. The Township Engineer commented that based on their recent observations, all required site improvements have been completed. Therefore, they recommend the Township release the Letter of Credit in the amount of $32,516.88. On a motion by Moyer, seconded by Myers, the Board voted unanimously to release the Letter of Credit account in the amount of $32,516.88.

CONSIDER SEWER MODULE SUBMITTAL FOR ROY ZIMMERMAN: The Board reviewed the Sewer Module submittal. The Township Manager explained that the Sewage Enforcement Officer (SEO) noted his concerns about the proximity of the infiltration system to the septic system and the potential of over saturation. The Township Manager said that because the storm water system will be revised, a revised design will be provided to the SEO for his review and comment. On a motion by Moyer, seconded by McSparran, the Board unanimously approved the Sewer Module for Roy Zimmerman.

CONSIDER RESOLUTION 12-04-02-01 PROVIDING FOR THE ADOPTION FO THE RIGHT TO KNOW POLICY: On a motion by Moyer, seconded by Myers, the Board unanimously approved the Resolution 12-04-02-01 adopting a policy for inspection and duplication of public records in accordance with the Pennsylvania Right to Know Law, as amended by Act 100 of 2002.

CONSIDER DRAFT ORDINANCE RECOGNIZING VOLUNTEER FIRE COMPANIES AND VOLUNTEER AMBULANCE ASSOCIATIONS: The Township Manager said that this proposed ordinance originated from the Warwick Emergency Services Alliance (WESA). The purpose of the ordinance is to provide clarification for workers’ compensation coverage. On a motion by Moyer, seconded by McSparran, the Board unanimously authorized the advertisement of the proposed ordinance to recognize the volunteer fire companies and volunteer ambulance associations.

CONSIDER THE REQUEST BY HIGH SPORTS, INC FOR POST PROM ACTIVITIES: Sam High received a request from Lancaster County Day School to use the High Sports facility on Friday, May 16, 2003 between the hours of 12:00 a.m. to 6:00 a.m. for post prom activities. The Township Manager stated that Mr. High would have to request a Modification to his Conditional Use Decision that restricted the operation of business hours. The Board supports the intent of the activity, but believe there are broader issues to consider. On a motion by Moyer, seconded by McSparran, the Board unanimously denied the request to host post prom activities at the High Sports facility because of the Conditional Use Decision (Section 18) concerning the approved hours of operation of the go-cart track and to send a letter to Mr. High explaining the Board’s position.

CONSIDER THE 2003 MEETING SCHEDULE: On a motion by Moyer, seconded by Myers, the Board unanimously approved the 2003 meeting schedule as submitted.

CONSIDER RESOLUTION 12-04-02-02 TO AUTHORIZE THE ACQUISITION OF TDR’S FOR JOHN B. KLINE: On a motion by Myers, seconded by Vigunas, the Board unanimously approved Resolution 12-04-02-02 to authorize the acquisition of transferable development rights attributable to property owned by John B. Kline, Paul B. Kline, and Mae U. Kline.

CONSIDER REQUEST FROM JOHN B. KLINE TO RESERVE AN ADDITIONAL RESIDENTIAL BUILDING LOT: On a motion by McSparran, seconded by Moyer, the Board unanimously agreed to allow John B. Kline permission to reserve two residential lots for family members.

CONSIDER THE ROUTE 501 AND MILLPORT ROAD PROJECT: The Township Manager reported that the Lancaster County Transportation Authority will accept the Rt. 501/Millport Road project as part of their comprehensive 501 corridor improvement program with the condition that the Township submit a letter to Christopher Neumann, Director for Transportation Planning. The letter should outline that PennDOT and MPO, which is the county organization authorized to amend the Transportation Improvement Program, agrees to the project and that the New Community hospital is obligated to contribute $250,000 toward construction of improvements and have agreed to an additional $20,000 for design of the improvements. The road improvements are anticipated to be completed by the summer or fall of 2004. On a motion by Moyer, seconded by Vigunas, the Board unanimously authorized the Township Manager to send a letter to the Director for Transportation Planning outlining the conditions of acceptance of the Rt 501/Millport Road project as part of the comprehensive 501 corridor improvement program.

WARWICK YOUTH AID PANEL: The Board received a request from Barbara Flosdorf, Warwick Youth Aid Panel (WTAP) Coordinator, asking for a $200 donation in support of the youth aid program. Because the program has been very successful and is growing, the Coordinator requested that the Township "run" the WYAP budget through the Township accounting system. The Board agreed to provide financial and logistical support to the WTYP.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 7:48 p.m..

Respectfully submitted,

Daniel L. Zimmerman
Township Manager