Chairman Bruce Bucher convened the November 20, 2002 meeting of the Warwick Township Board of Supervisors at 7:00 p.m. Present were Supervisors Bruce Bucher, Joseph McSparran, Roger Moyer and Logan Myers. Mike Vigunas was absent. In attendance were Township Manager Daniel Zimmerman, Roadmaster Dean Saylor, Code and Zoning Officer Thomas Zorbaugh, Police Chief Richard Garipoli, Jr., Kenneth Eshleman, Keith Montgomery, Bena Montgomery, Cletus Bucher, Barbara Bucher, Greg Bucher, Joanne Montgomery, Dale Montgomery, Ken Litzenberg, Ray Kilgore, Ruth Kilgore, Stephanie Kilgore, and Matthew McHarvey. Richard Reitz of the Lititz Record Express represented the press.

POLICE RECOGNITION AWARDS: Chief Garipoli recognized Richard Rhinier and Joshua Kilgore for their promotion to the rank of Sergeant. Chief Garipoli presented Roman Milanovi and Beverly Milanovi a Citizenship Award for their participation with the Citizens Police Academy and first-aid instruction to the Junior Police Academy. Chief Garipoli presented a Medal of Merit to Officer Gary Garrison, Sergeant Joshua Kilgore, and Sergeant Richard Groff for their distinguished outstanding service. Chief Garipoli presented Medal of Commendation to Officer Ochs, Officer Zimmerman, Officer Brown, Officer Brindley, and Sergeant Rhinier for their outstanding achievements in the line of duty.

Ken Litzenberg addressed the Board during the ten minute guest recognition prior to the commencement of the regular business agenda. Litzenberg questioned the regulations concerning the size of an accessory structure that is permitted to be constructed in a residential area and questioned the regulations concerning location of fences directly on a property line. The Township Manager said the zoning ordinance restricts the height of an accessory structure and restricts size by limiting the maximum lot coverage.

POLICE DEPARTMENT REPORT: The Police Chief presented a report that outlines the activities of the Police Department during October, 2002. The Chief said that 35 people are participating in the self defense protection course that is being offered by the Police Department. On a motion by Moyer, seconded by Myers, the Board unanimously approved the Police Department’s October, 2002 report.

APPROVAL OF MINUTES: On a motion by Myers, seconded by McSparran, the Board unanimously approved the minutes of the October 2, and October 16, 2002 meetings as submitted.

TREASURER’S REPORT: On a motion by Moyer, seconded by Myers, the Board unanimously approved the Treasurer's report for October, 2002 as submitted.

PAYMENT OF BILLS: The Board reviewed the list of bills submitted for payment. On a motion by McSparran, seconded by Myers, the Board unanimously approved the payment of bills from the General Fund in the amount of $446,567.83.

MANAGER’S REPORT: The Township Manager reviewed the 2003 budget adoption process. A budget workshop was held on Wednesday, November 6, 2002 beginning at 4:00 p.m. The final draft of the 2003 budget will be adopted on December 18, 2002.

The Township Manager reported that settlement for the Polo Field was held on Monday, November 18^th. Elizabeth Township notified the recreation committee of their intent to participate in the grant process for the recreation Technical Peer Program. A meeting will be scheduled during December or January with the regional representatives and Department of Conservation and Natural Resources (DCNR).

The Township received the six month residential curbside performance and program evaluations from the Lancaster County Solid Waste Management Authority.

The Township received a notice of reduction in coverage from Penn National Insurance. The notice pertains to a terrorism exclusion clause under general liability insurance.

The Township Manger reviewed the future meeting schedule with the Board.

The Township Manager reported that the Township received the Municipal Cooperation Award from the Lancaster Farmland Trust for its farm preservation partnership programs.

The Township Manager reviewed the 2003 meeting schedule with the Board to verify the Board’s desire to hold one meeting during the months of July and August.

The Township Manager reported that Erin Group rewrote the Township’s Health Plan Document to comply with Employee Retirement Income Security Act of 1974 (ERISA). The revised Plan Document incorporates the amendments that have been made since the last Plan update. The solicitor reviewed the draft of the Plan to verify compliance with state laws. The Plan is being reviewed by the reinsurer prior to distribution to the employees in a new handbook.

The Board unanimously approved the Township Manager’s Report.

TAX COLLECTOR’S REPORT: The Board reviewed the Tax Collector’s report. On a motion by Moyer, seconded by McSparran, the Board unanimously approved the Tax Collector’s October, 2002 report.

PUBLIC WORKS DEPARTMENT REPORT: The Roadmaster presented a report that outlines the activities of the Public Works Department during October, 2002. The Roadmaster reported that the public works department has completed the crack sealing program for the fall with the exception of applying rubber material around manholes to protect equipment during winter maintenance. The department started the site improvements at the polo field. On a motion by Moyer, seconded by Myers, the Board unanimously approved the Public Works Department’s October, 2002 report.

ZONING OFFICER'S REPORT: The Township Manager presented a report on behalf of the Zoning Officer that outlines the Zoning/Building permits issued in October, 2002. The report also outlines the cases heard at the Zoning Hearing Board’s October 9, 2002 meeting. On a motion by Moyer, seconded by Myers, the Board unanimously approved the Zoning Officer’s October, 2002 report. The Board discussed size and height of an accessory structure. The Planning Commission will review the zoning regulations and provide a recommendation to the Board.

COMMUNICATIONS: The Board received the November PSATS News Bulleting and a PSATS Legislative Alert pertaining to farming operations.

CONSIDER THE REQUEST BY FARMINGTON WAY FOR REDUCTION OF LETTER OF CREDIT: The Board reviewed the request. The Township Engineer commented that based on their recent observation of construction compared with the original Letter-of-Credit estimate amounts, they recommend the Township release $43,375.75 from the current Letter-of-Credit account balance and retain $91,534.30 to complete the remaining outstanding items. On a motion by Moyer, seconded by McSparran, the Board unanimously authorized the release of $43,375.75 from the current Letter-of-Credit for Farmington Way.

CONSIDER THE REQUEST FOR A TIME EXTENSION FOR THE ROY W. ZIMMERMAN FINAL SUBDIVISION PLAN: The Board reviewed the request for the extension of time in which to consider the Roy W. Zimmerman Final Subdivision Plan until March 19, 2003. On a motion by Myers, seconded by McSparran, the Board voted unanimously to grant an extension of time for the Roy W. Zimmerman Final Subdivision Plan until March 19, 2003.

CONSIDER THE CLETUS AND BARBARA BUCHER FINAL SUBDIVISION PLAN, PREPARED BY DIEHM & SONS, DATED 9/5/02: Tim Diehm, Diehm & Sons, Inc., explained that the Bucher proposed one-lot subdivision is located along Snyder Hill Road. A Waiver of the requirement to extend the public water system to the site was granted by the Board of Supervisors on June 5, 2002. A well was drilled on Lot 2. Diehm explained that Carlyle Gray Associates was hired to perform an aquifer test to verify that the new well would not adversely impact the existing wells in the surrounding area. The test indicated the well would support a new home and the planned withdrawal would not impact neighboring wells. A plan note was added stating that the developer assumes all responsibility for providing a potable water supply for Lot No. 2, this may include the need to provide an in-home water treatment system capable of properly treating the well water.

On a motion by Moyer, seconded by the McSparran, the Board unanimously recommended approval of the Cletus and Barbara Bucher Final Subdivision Development Plan contingent upon the Township Engineer’s October 29, 2002 comment letter being addressed.

CONSIDER REQUEST BY HIGH SPORTS FOR SPONSORING POST PROM ACTIVITIES: Samuel High of High Sports, Inc. received a request from Lancaster Country Day School to use the High Sports Complex on Friday, May 16, 2003 during the hours of 12:30 a.m. to 2:30 a.m.(weather permitting) for post prom activities. Students would be using the Lititz Community Center for certain activities and bused to the High Sports Complex for additional activities (batting cages, miniature golf, go carts). The students would be chaperoned by parents and faculty. Because this would be an exception to the permitted hours of operation as a condition of the Conditional Use Hearing, Mr. High is requesting permission from the Board of Supervisors to respond to the request from Lancaster County Day School. The Board discussed the request at length and decided to table the decision until a later date. The Township Manger will request additional information from Mr. High.

CONSIDER THE 2003 HOLIDAY SCHEDULE: The Board approved the holiday schedule observing eleven holidays in 2003.

CONSIDER REQUEST TO HOLD THE ANNUAL SAUDER EASTER EGG RUN: The Board received a request from the Lititz Community Center to hold the 11^th annual Sauder’s Easter Egg Run on Saturday, April 19, 2003. On a motion by Myers, seconded by McSparran, the Board unanimously approved the request to hold the annual Sauder’s Easter Egg Run contingent upon the event being coordinated with the Police Department, and upon a Certificate of Insurance being submitted naming Warwick Township as an additional insured party for the event.

EXECUTIVE SESSION: The Chairman announced that the Board will meet in an executive session to discuss personnel issues.

ADJOURNMENT: Upon reconvening the meeting, on a motion by Moyer, seconded by McSparran, the Board unanimously approved the Warwick Township and Warwick Township Police Department Collective Bargaining Agreement for the time period of January 1, 2002 to December 31, 2004.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 8:55 p.m..

Respectfully submitted,

Daniel L. Zimmerman
Township Manager