Chairman Bruce Bucher convened the October 16, 2002 meeting of the Warwick Township Board of Supervisors at 7:00 p.m. Present were Supervisors Bruce Bucher, Joseph McSparran and Michael Vigunas. Roger Moyer and Logan Myers were absent. In attendance were Township Manager Daniel Zimmerman, Roadmaster Dean Saylor, Code and Zoning Officer Thomas Zorbaugh, Police Chief Richard Garipoli, Jr., Kevin Varner, Tim Rohrer, Wilbur Rohrer, Keith Miller, Pat Shoff, and Jared Miller. Richard Reitz of the Lititz Record Express represented the press.

POLICE SERVICE RECOGNITION AWARDS: Chief Garipoli presented Bonnie Young, Director of the Lititz Public Library, an award to recognize the library and staff for its dedicated service with the Citizens Police Academy. Chief Garipoli presented Joann Robb and Betty Narkiewicz a Citizenship Award for their efforts in searching their neighborhood for a little boy who was missing from his home. Chief Garipoli presented Officer Donald Brady with a Medal of Valor Award for his outstanding act of personal bravery in the line of duty.

APPROVAL OF MINUTES: On a motion by McSparran, seconded by Vigunas, the Board unanimously approved the minutes of the September 4, and September 18, 2002 meetings as submitted.

TREASURER’S REPORT: On a motion by Vigunas, seconded by McSparran, the Board unanimously approved the Treasurer's report for September, 2002 as submitted.

PAYMENT OF BILLS: The Board reviewed the list of bills submitted for payment. On a motion by McSparran, seconded by Vigunas, the Board unanimously approved the payment of bills from the General Fund in the amount of $358,751.14.

MANAGER’S REPORT: The Township Manager reviewed the 2003 budget adoption process. A budget workshop will be held on Wednesday, November 6, 2002 beginning at 4:00 p.m. Final adoption of the 2003 budget is anticipated either December 4, or December 18, 2002.

The Township Manager reported that the settlement for the Polo Field has been rescheduled to be held on November 12, 2002. The recreation committee is reviewing the parking lot design and the revisions to the access drive. The committee will report its recommendations to the Board of Supervisors at the Board’s first meeting in November.

The Township Manager stated that the Township has received all the approvals and permits required for the 10 acre tract behind the John Bonfield Elementary School. The fields should be seeded next Spring. The only outstanding issue is that the Municipal Authority must finish one pump test on the well site.

The Township Manager reported on the feasibility study for the potential trail connection from Warwick Township to Ephrata Borough. The study would be done in conjunction with Lititz Borough, Ephrata Township, Ephrata Borough, and Akron Borough. The total study cost is estimated to be $100,000 to cover legal expenses. The Department of Conservation and Natural Resources (DCNR) would fund 50% or $50,000. Warwick Township’s allocation toward the study would range between $8,000 to $10,000 for a two year period. Each municipality would share in the cost of the study.

The Township Manger provided the Board with a detailed status report regarding the progress of the Lititz/Warwick Strategic Plan.

The Township Manager reported that the Township website has been transferred to the county website service. He commended Barbara Kreider for a job well done to successfully accomplish this transfer.

The Township Manger reminded the Board of the future meeting schedule.

The Board unanimously approved the Township Manager’s Report.

TAX COLLECTOR’S REPORT: The Board reviewed the Tax Collector’s report. On a motion by Vigunas, seconded by McSparran, the Board unanimously approved the Tax Collector’s September, 2002 report.

PUBLIC WORKS DEPARTMENT REPORT: The Roadmaster presented a report that outlines the activities of the Public Works Department during September, 2002. The Roadmaster commented that the public works department has been working with the Conservation District on storm water issues. He also reported on the extensive sink hole repairs done on Clay Road. On a motion by McSparran, seconded by Vigunas, the Board unanimously approved the Public Works Department’s September, 2002 report.

POLICE DEPARTMENT REPORT: The Police Chief presented a report that outlines the activities of the Police Department during September, 2002. The Chief brought to the Board’s attention the Customer Satisfaction Survey that the officers are distributing throughout the Township. The Chief said that 33 people have signed up for the self defense protection course that if being offered by the Police Department. On a motion by Vigunas, seconded by McSparran, the Board unanimously approved the Police Department’s September, 2002 report.

ZONING OFFICER'S REPORT: The Zoning Officer presented a report that outlines the Zoning/Building permits issued in September, 2002. The report also outlines the cases heard at the Zoning Hearing Board’s September 11, 2002 meeting. The Zoning Officer reported that he passed the Accessability exam and is certified to inspect residential and commercial sites to meet ADA requirements. On a motion by McSparran, seconded by Vigunas, the Board unanimously approved the Zoning Officer’s September, 2002 report.

EMERGENCY COORDINATOR’S REPORT: The Board reviewed the quarterly report from Emergency Management Coordinator Robert Lamb. The Chairman commended the emergency service volunteers for their dedication and commitment of time to the community.

COMMUNICATIONS: The Board received a letter from Jeffrey Kenderdine, Director of Operations with the Lancaster Family YMCA, to thank the Township for its participation and support of the 20^th annual triathlon.

The Board received a letter from the Pennsylvania Farm Bureau concerning legal issues facing farmers.

The Board received a letter from Bonnie Young, Director of the Lititz Public Library, to thank the Township for its annual contribution and maintenance of the grounds.

CONSIDER THE REQUEST BY WINDSOR POINTE FOR REDUCTION OF LETTER OF CREDIT: The Board reviewed the request. The Township Engineer commented that based on their recent observation of construction compared with the original Letter-of-Credit estimate amounts, they recommend the Township release $72,875.00 from the current Letter-of-Credit account balance and retain $6,325.00 to complete the remaining outstanding items. On a motion by Vigunas, seconded by McSparran, the Board unanimously authorized the release of $72,875.00 from the current Letter-of-Credit for Windsor Pointe.

REVIEW OF THE ROHRER’S QUARRY FINAL LAND DEVELOPMENT PLAN, PREPARED BY DIEHM & SONS, DATED 8/26/02: Kevin Varner, representing Diehm & Sons, stated that the site is located at the southeast corner of Woodcrest Avenue and Erbs Quarry Road. He explained that this plan proposes the construction of an additional settling pond for the discharge of water that is pumped from the quarry. The water would be pumped from the quarry, across the road into a settling box, discharge into the sediment pond and finally discharge into the existing sediment pond. Varner indicated that a Mine and Drainage Permit application is being reviewed by the Department of Environmental Protection’s (DEP) Department of Mining and Reclamation Group. Varner explained that the Zoning Hearing Board approved a request for a Variance. The Variance approved was required because a portion of the berm encroached into the floodplain. The plan proposes no elevation in the floodplain. Varner explained that an emergency spillway will be provided to outlet to the existing settling pond. On a motion by Vigunas, seconded by McSparran, the Board unanimously approved the Waiver of Section 225 of the Storm Water Management Ordinance pertaining to the design criteria of the detention and retention basin. On a motion by McSparran, seconded by Vigunas, the Board unanimously approved the Rohrer’s Quarry Final Land Development Plan contingent upon DEP issuing the required permit prior to construction and the Township Engineer’s October 9, 2002 review comment letter being addressed.

CONSIDER REVIEW OF THE SNAVELY’S MILL FINAL LAND DEVELOPMENT PLAN, PREPARED BY RGS ASSOCIATES, DATED 8/30/02: Keith Miller, representing RGS Associates, explained that the plan before the Board this evening is a revised Land Development plan that was approved in 1997. The plan proposes to add 1,100 sq. ft. to the previously approved structure and to pave the existing stone driveway area to extend to Snavely Mill Road and to pave the access ramp to the scale. The intent is to create a clockwise travel pattern around the facility. The plan indicates additional directional signs to encourage safer internal traffic circulation. Miller said that the Township Engineer’s October 9, 2002 comments have been addressed.

On a motion by Vigunas, seconded by McSparran, the Board unanimously approved the Revised Final Land Development Plan contingent upon the Township Engineer’s October 9, 2002 comment letter being addressed and to send a letter of map amendment to FEMA for the flooplain revisions.

CONSIDER RELEASE OF LETTER OF CREDIT FOR TENNIS COURT: The Township Engineer commented that based on their recent observation of construction compared with the original Letter-of-Credit estimate amounts, they recommend the Township release $1,500.00 from the current Letter-of-Credit account balance. On a motion by McSparran, seconded by Vigunas, the Board unanimously authorized the final release of $1,500.00 from the current Letter-of-Credit for Tennis Court.

CONSIDER BIDS FOR THE PURCHASE OF A 1992 FORD ONE-TON DUMP TRUCK: On a motion by McSparran, seconded by Vigunas, the Board unanimously accepted the bid of $8,795.00 from G.R. Stoltzfus for purchase of the 1992 Ford One -Ton Dump Truck.

CONSIDER APPROVAL OF TRANSFERABLE DEVELOPMENT RIGHTS ATTACHED TO LANCASTER HMA PROPERTY: Vigunas moved that the Township ratify and confirm the acceptance of the bid of Lancaster HMA, Inc. for the purchase of eighty-three (83) Transferable Development Rights ("TDRs") for a purchase price of $166,000.00 and that the TDRs be permanently attached to the Community Hospital property located on the west side of Highlands Drive in accordance with the provisions of the Warwick Township Zoning Ordinance. The proper Township officials are hereby authorized and directed to execute, acknowledge, endorse, record, and deliver a Deed of Transferable Development Rights to Lancaster HMA, Inc., in the form and content presented at this meeting. McSparran seconded. The Board unanimously approved the motion as stated by Vigunas.

HALLOWEEN TRICK OR TREAT NIGHT TO BE OBSERVED ON THURSDAY, OCTOBER 31, 2002 FROM 6:00 P.M. TO 8:00 P.M.: On a motion by McSparran, seconded by Vigunas, the Board unanimously designated Thursday, October 31, 2002 as Trick or Treat Night from 6:00 p.m. to 8:00 p.m. in accordance with the Agreement with Lancaster Inter-Municipal Committee.

CONSIDER RESOLUTION #10-16-02-01 ACCEPTING TENNIS COURT FOR DEDICATION: The Board reviewed the Resolution. Based on the Township Engineer’s review and site visit, they recommend the Township consider accepting dedication of Tennis Court. On a motion by McSparran, seconded by Vigunas, the Board unanimously adopted Resolution #10-16-02-01 to accept Tennis Court as part of the public road system of Warwick Township.

CONSIDER RESIGNATION OF H. RICHARD NEIDERMYER AS AN ELECTED AUDITOR: On a motion by McSparran, seconded by Vigunas, the Board unanimously accepted the resignation of H. Richard Neidermayer as an elected auditor. The resignation is effective immediately because Mr. Neidermyer moved out of the Township.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 8:22 p.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager