Chairman Bruce Bucher convened the May 1, 2002 meeting of the Board of Supervisors at 7:00 p.m. Present were Supervisors Bruce Bucher, Michael Vigunas, W. Logan Myers, and Roger Moyer. Joseph McSparran was absent. In attendance were Township Manager Daniel Zimmerman, Melissa Kelly, Thomas Paisley, Jr., Ned Pelger, Wade Hartz, Tim Diehm, and Jack Hartz. Richard Reitz of the Lititz Record Express and Laura Knowles of Lancaster Newspapers represented the press.

COMMUNICATIONS: The Board received an invitation to attend the public open house being hosted by Rohrer's Quarry on May 11, 2002.

The Board received a letter from the "Dream Ride Projects" organization advising that May is "Bike Month" in Lancaster. In addition, Bike-to-Work week is designated for May 13, to May 17, 2002, with Friday, May 17^th being designated as Bike-to-Work day. The organization will receive a "State Bike Month" Resolution from the Lancaster County Legislative Delegation, and will present the Resolution to the Lancaster County Commissioner's in front of the Lancaster County Courthouse on May 1, 2002. The organization has invited representatives from each municipality to attend the presentation.

CONSIDER REQUEST FOR REDUCTION OF THE LETTER-OF-CREDIT FOR FARMINGTON WAY: The Board reviewed the request. The Township Engineer commented that based on their recent observation of construction compared with the original Letter-of-Credit estimate amounts, they recommend the Township release $97,841.92 from the current Letter-of-Credit account balance. The retainage represents their opinion of the costs to complete the remaining outstanding items. On a motion by Myers, seconded by Moyer, the Board unanimously authorized a release of $97,841.92 from the current Letter-of-Credit for Farmington Way.

CONSIDER SKETCH PLAN FOR THE LANCASTER GENERAL HOSPITAL PROJECT: Melissa Kelly, representing RGS Associates, explained that the site is part of Lot 2 of the Shoppes at Kissel Village subdivision plan. She stated that the property is located on the north side of Peters Road, approximately 350' east of the intersection of Highlands Drive. The site contains approximately 4 acres of Community Commercial zoned lands and the plan proposes a 2-story medical office building with each floor containing approximately 16,000 square feet of space (32,000 square feet total). The building will provide services such as imaging, laboratory analysis, rehabilitation, and doctor's offices. The traffic circulation will provide for a patient drop-off area in front of the building, patient parking toward the front of the site, and employee parking toward the side of the site. Kelly noted that the Planning Commission requested that the Applicant review the design of the proposed island at the entrance of the site and added that they will be reviewing the design as part of the Final Plan for the project. Kelly explained that internal sidewalks will be provided within the site and also at the front of the site along Peters Road connecting with the sidewalks and bituminous paths that extend throughout the shopping center. Kelly explained that the number of parking spaces exceeds the Ordinance requirements for the proposed use of the building. Kelly stated that the storm water calculations were accounted for with the original submittal for the Shoppes at Kissel Village plan. She explained that the storm water management system would convey storm water from the site into the existing storm water pipe system that leads into the existing basin. Sanitary sewer and water connections will be made utilizing the existing stubs in Peters Road.

Kelly requested a Waiver of Section 301.3 pertaining to Preliminary Plan Application. The Applicant is requesting a Waiver of the requirement to submit a Preliminary Plan for the development of Lot 2 within the Shoppes of Kissel Village/Buckhill Farm Subdivision. The development of the lot and construction of the new Medical Office will be addressed by processing a Final Land Development Plan. As indicated in the request letter, the majority of the planning for the development of this lot has already been completed. The Township Engineer commented that all utilities, traffic improvements, storm water management and site access was designed, constructed or accounted for as part of the previous project that created Lot 2.  Since Preliminary and Final Plans were previously approved for the overall Shoppes of Kissel Village, it is their opinion that providing two separate plan submissions for the development of this lot would provide no benefit to either the Township or the Applicant. Therefore, since all required planning aspects have been or will be provided, they have no objections to granting the Waiver request.

Ned Pelger, Pelger Engineering, provided a color rendering of the proposed site and architecture of the building. He explained that Bob Hoffman was involved in the architecture design and noted that Hoffman also designed the Lititz Public Library building. The design proposes a two-story brick building (using two different colors of brick), with a metal roof.

Moyer inquired how many individuals would be employed by the facility. Tom Paisley, representing Lancaster General Hospital, responded that the 1^st floor hospital-based health care services would employ approximately 25-30 individuals. He explained that the 2^nd floor use is currently undefined and could potentially be a leased area. He noted that the number of individuals that would work on the 2^nd floor is unknown at this time. The Board inquired what are the proposed hours of operation. Paisley responded that the facility would generally operate from early morning to late afternoon, Monday through Friday, with morning hours on Saturdays.

Myers inquired how the parking design addresses the proposed use of the 2^nd floor of the building. Kelly responded that the plan has been designed to provide for additional parking if needed in the future. Paisley explained that parking for the facility is based on the assumption that the 2^nd floor would be used for physician offices and the associated demand for parking spaces is the most dense for this type of use.

The Township Manager explained that the traffic calculations for this site were accounted for with the original submittal for the Shoppes at Kissel Village plan and noted that traffic was calculated based on the potential use of the site as a commercial operation. He explained that the Applicant will submit a revised study to reflect an accurate projection of the traffic that would be generated by this proposed use of the site. The Township Manager explained that the detention basin for the Shopping Center is located behind this site. He provided a copy of the conceptual Master Plan for the Buckhill Farm site that depicts the potential build-out of lots in this area of the shopping center. He noted that the Township Engineer's comments dated April 17, 2002 include a recommendation that the plan should acknowledge and identify those adjacent lots as created by the previously approved/recorded "Shoppes at Kissel Village" project. Myers inquired how would the sidewalk system from the west of Highlands Drive connect into this site. The Township Manager explained that a 300' gap would exist between the trail system at the intersection of Highlands Drive and Peters Road and the sidewalk system in this area. Myers inquired whether or not the Applicant would consider constructing the sidewalk connection between these areas. The Board briefly discussed the issue of a sidewalk connection in this area and indicated their preference for the Applicant to construct the sidewalk connection to Highlands Drive.

Vigunas inquired why the Applicant is not applying for tax exempt status for the facility. Paisley responded that their satellite facilities are not eligible for tax exempt status. Bucher inquired whether or not this facility would replace the existing facility in Lititz. Paisley responded that this facility would supplement the existing facility by providing laboratory and diagnostic services. Pelger clarified that the layout of the 1^st floor of the facility would provide for blood testing near the center of facility. The right side of the facility would provide for MRI, CAT scan, and mammography services; and the left side of the facility would provide various types of physical therapy. He noted that these services are currently conducted at either the Lancaster General Hospital in Lancaster, or at their Health Campus location.

On a motion by Moyer, seconded by Myers, the Board unanimously granted a Waiver of Section 301.3. The Board is agreeable to the Lancaster General Hospital Sketch Plan contingent upon the Township Engineer's April 17, 2002 comment letter being addressed.

CONSIDER THE REQUEST TO REVISE THE LOG CABIN ROAD SUBDIVISION PLAN: Wade Hartz, developer of the Log Cabin Road subdivision, explained that a new declaration was recorded for the revised septic field easement. He explained that due to the proposed house plan and the slopes on lot 4, the location of the septic field easement was revised from what was illustrated for the lot on the approved plan. He noted that the easement area would encroach upon lot 3 of the plan and added that the land where the septic system would be located is not currently being used for farm-related activities. He indicated the proposed location of the septic field on the plan for the benefit of the Board.

The Township Manager explained that if the Board is agreeable to the revision, the Board would need to adopt a Resolution for the proposal and a revised Module would need to be re-submitted to DEP for their review and approval. The Board indicated their agreement with the revision to the Log Cabin Road subdivision plan as proposed.

CONSIDER THE LOT ADD-ON PLAN FOR DANIEL AND BARBARA GLICK, PREPARED BY DIEHM & SONS, DATED 2/21/02: Tim Diehm, representing Diehm & Sons, explained the tract is located along Stauffer Road and Millport Road. He stated that the plan involves a 100-acre farm and a 25-acre farm currently owned by the same individuals. A portion of both farms is located in Warwick Township and Manheim Township. The plan proposes to subdivide an approximate 35-acre tract from the 100-acre farm and add it to the 25-acre farm creating a 60-acre farm and a 65-acre farm. He noted that each tract contains a farm house and appropriate outbuildings.

Diehm explained that Manheim Township officials have requested that he submit a drawing illustrating a potential re-alignment of the three curves along Millport Road extending along the site. He added that the officials have also requested additional right-of-way to accommodate the re-alignment project by their road department. Diehm noted that he has requested that Manheim Township's engineer design the re-alignment, and the Applicant would dedicate the appropriate right-of-way.

The Township Manager explained that the farm could be impacted by the proposed airport expansion project and noted that the affected area is located within Manheim Township. He added that any approval by Warwick Township would be contingent upon approval of the plan by Manheim Township officials.

The applicant is requesting a Waiver of Section 402.A.1 pertaining to plan scale requirements. The plan has been prepared at a scale of 1" = 200'. The Township Engineer commented that considering the scope of the project is solely for the transfer of land between a single landowner, and since the plan as presented is legible, they have no objections to granting the Waiver.

On a motion by Moyer, seconded by Myers, the Board unanimously approved a Waiver of Section 402.A.1. On a motion by Moyer, seconded by Vigunas, the Board unanimously approved the Daniel and Barbara Glick Lot-Add On Plan contingent upon the Township Engineer's April 24, 2002 comment letter being addressed and upon approval of the Plan by Manheim Township officials.

REVIEW REQUEST FOR A 90-DAY TIME EXTENSION FOR SUBMITTAL OF THE PLAN FOR THE LANCASTER AIRPORT AUTHORITY RUNWAY EXTENSION PROJECT: The Board reviewed the request. On a motion by Myers, seconded by Vigunas, the Board unanimously approved a 90-day extension of time for submittal of the plan for the Lancaster Airport Authority Runway Extension Project.

CONSIDER RESOLUTION #05-01-02-01 FOR THE LANCASTER COUNTY PERMITTING INITIATIVE: The Board reviewed the Resolution. The Township Manager explained that the Board indicated their agreement with a draft of the resolution at their April 17, 2002 meeting. (The program is a process for streamlining local governmental review for selected economic development projects. The municipality would determine the time period for planning review, and the Lancaster County Planning Commission would work within the established time period. If the Township adopts a Resolution establishing the initiative, it would still have the option to exercise the "standard" review procedures for a project even if the project would meet the established initiative guidelines). On a motion by Myers, seconded by Moyer, the Board unanimously adopted Resolution #05-01-02-01.

CONTINUED DISCUSSION OF THE CABLE FRANCHISE RENEWAL: The Township Manager stated that the Township's current franchise agreement expires on May 31, 2003. He explained that the FCC made a ruling last month that cable internet service is not included under a franchise fee agreement. The Township Manager stated that the Township could impose certain customer service standards with fines levied for violations for these standards. He noted that the average franchise agreement term in the County is 7 years and added that the Township's current agreement is for a period of 15 years. The Township Manager explained that municipalities within the Warwick Region (Elizabeth Township, Lititz Borough and Warwick Township) could negotiate jointly for an agreement.

CONSIDER ORDINANCE #200 TO AMEND THE CODE OF ORDINANCES - ADMINISTRATION OF THE POLICE PENSION FUND: The Township Manager explained that the Ordinance would amend and restate the Police Pension Plan in its entirety to comply with Federal tax regulations. On a motion by Vigunas, seconded by Myers, the Board unanimously adopted Ordinance #200.

CONSIDER REQUEST TO HOLD THE ANNUAL HANDICAP FISHING DERBY ON JUNE 1, 2002: The Board reviewed the request. The event is scheduled for Saturday, June 1, 2002 from 8:00 a.m. to 1:00 p.m. at the Riparian Park. On a motion by Moyer, seconded by Myers, the Board unanimously approved the request to hold the annual Handicap Fishing Derby on Saturday, June 1, 2002 from 8:00 a.m. to 1:00 p.m. at the Riparian Park contingent upon the event being coordinated with the Police Department, and upon a Certificate of Insurance being submitted naming Warwick Township as an additional insured on the date of the event.

CONSIDER REQUEST FOR PLACEMENT OF A SIGN IN THE RIPARIAN PARK - LITITZ AREA MENNONITE SCHOOL: The Board reviewed the request. The Lititz Area Mennonite School is requesting authorization to place a 2'x3' metal sign within the park on a temporary basis. The sign would be placed at the corner of Clay Road and Rothsville Road during the last week of May and would be removed on June 22, 2002. The sign would inform the public about the school's chicken barbecue and auction which is schedule for June 21, and June 22, 2002. On a motion by Moyer, seconded by Myers, the Board unanimously approved the request to place a temporary sign in the Riparian Park for the Lititz Area Mennonite School's chicken barbecue and auction.

OTHER BUSINESS TO COME BEFORE THE BOARD: The Township Manager explained that a joint meeting is scheduled for May 2, 2002 at Warwick Township for review of the Warwick Region Comprehensive Recreation, Park and Open Space Plan. The meeting will be attended by officials from Elizabeth Township, Lititz Borough, Warwick School District, Lititz Community Center and Warwick Township. The Plan addresses park and open space needs for the region, and the Township Manager noted that adoption does not necessarily indicate line item endorsement of the Plan. He added that the Plan recommends the establishment of a Regional Recreation Commission to carry-out the mission statement of the Plan. He explained that the Board of Directors of the Lititz Community Center could potentially act as the Commission; however, this issue would need to be further evaluated by all the parties. The Board briefly discussed the recommendations of the Plan.

GUEST RECOGNITION: Roy Baldwin, candidate for State Representative, explained that he will be holding a press conference at the General Sutter on May 2, 2002 to discuss an alternate truck route around Lititz, and traffic concerns in the southern Lititz area.

ADJOURNMENT: With no further business to come before the Board, the meeting was adjourned at 8:25 p.m.

Respectfully submitted,

Daniel L. Zimmerman
Township Manager